All establishments within the archive storage and document management industry all have confidential documents and data relating to their customers. To make sure all entities adhere to the strict confidentiality guidelines under the Data Protection Act, all confidential material must be disposed of in the most secure way possible, in order to protect the security of each record. With the impending application of the new General Data Protection Regulation (GDPR), archive storage businesses, document management centres, heritage storage firms, as well as businesses that internally store their own records and data, need to be more astute than ever. Any loss or accidental sharing of customer information can prove extremely harmful, regardless of the business’ size and public or private status.
At On Time Shred we offer an efficient, secure, reliable and cost effective shredding and recycling service for all records management establishments, providing an off site shredding service, where all confidential waste is shredded at On Time Shred’s secure premises complete with 24 hour CCTV and robust perimeter security. All vehicles have sealed bodies that comply with EURO 5 or 6 emission standards and are continually tracked via GPS. Alternatively, we provide an on site shredding service where customers are able to watch their confidential paper being destroyed at their premises.
We offer a choice of collection services, ranging from one off to scheduled collections with an allocated time slot. We can provide a range of secure and lockable cabinets and bins, which remain on the customer’s premises, securing confidential waste, awaiting collection. As well, at On Time Shred, we have noticed a growing trend in requests for an out of office hours shredding service, which we are able to provide, causing less disruption during office hours.
The confidential waste collected ranges from all types of paper records through to cardboard and all electronic media. These include all customer records, larger scale drawings, documents of historical importance, CD-ROMs, CCTV cassette tapes and other digital media. We also dispose of IT equipment such as hard drives and computers, which can be shredded when no longer required. As well as that, we also offer a textile destruction service, enabling organisations to destroy any clothing or uniforms and ID badges, ensuring all material does not fall into the wrong hands.
Your legal obligations are fulfilled by the complete audit trail provided by On Time Shred, starting with a unique collection and waste transfer note number, recording all material collected from your premises, finishing with a Certificate of Destruction upon completion of shredding. The whole shredding process for data management and archive storage companies is carried out in accordance with European Standard EN15713. Also, all employees have been vetted thoroughly and passed the BS7858 security check and full CRB check.
Upon completion of shredding, all paper and recyclable materials are sent to UK recycling mills, with none of our waste going to landfill, providing customers with the piece of mind that all their waste has been disposed of in the most environmentally friendly manner possible.