All financial institutions including banks, building societies, insurers, brokers and financial advisers have a legal duty to safeguard their customers’ confidential data. This includes the secure disposal of confidential records when they are not required. For all FCA regulated firms, as much as robust data protection processes may be a legal obligation, they can make or break a business’ reputation if not enforced stringently. Loss or accidental sharing of customer information can prove disastrous and costly for a firm, regardless of its size.
At On Time Shred we offer an efficient, secure, reliable and cost effective confidential shredding and recycling service for banks and financial institutions, providing an off site shredding service, where all confidential waste is shredded at On Time Shred’s secure premises complete with 24 hour CCTV and robust perimeter security. All vehicles have sealed bodies that comply with EURO 5 or 6 emission standards and are continually tracked via GPS. Alternatively, we provide an on site shredding service where customers are able to watch their confidential paper being destroyed at their premises.
We offer a choice of collection services, ranging from one off to scheduled collections with an allocated time slot. We can provide a range of secure and lockable cabinets and bins, which remain on the customer’s premises, securing confidential waste, awaiting collection. As well, at On Time Shred, we have noticed a growing trend in requests for an out of office hours shredding service, which we are able to provide, giving our customer’s flexibility during their office hours.
The confidential waste collected ranges from all types of paper records through to cardboard and all electronic media. These include customer records, account details, application forms, cheques, employee records, documents provided as proof of ID, insurance forms, CD-ROMs and other digital media. We also dispose of IT equipment such as hard drives and computers, which can be shredded when no longer required. As well as that, we also offer a textile destruction service, enabling establishments to destroy any uniforms or ID badges, ensuring all material does not fall into the wrong hands.
Your legal obligations are fulfilled by the complete audit trail provided by On Time Shred, starting with a unique collection and waste transfer note number, recording all material collected from your premises, finishing with a Certificate of Destruction upon completion of shredding. The whole shredding process for banks and financial companies is carried out in accordance with European Standard EN15713. Also, all employees have been vetted thoroughly and passed the BS7858 security check and full CRB check.
Upon completion of paper shredding, all documents and recyclable materials are sent to UK recycling mills, with none of our waste going to landfill, providing customers with the piece of mind that all their waste has been disposed of in the most environmentally friendly manner possible.